An Annual General Meeting is one of the most important governance obligations a listed company fulfils each year. For more than 23 years, Chorus Call Australia has helped ASX and NZX listed companies across Sydney, Melbourne, Brisbane, Perth, Adelaide and Auckland deliver professional AGM and EGM services — across virtual, hybrid and in-person formats — that meet the expectations of shareholders, boards and regulators.
Chorus Call Australia provides end-to-end AGM and EGM services — webcasting, shareholder registration, on-site AV production, Q&A moderation, voting integration support, recording, transcription and post-meeting reporting. Our team works alongside company secretaries, investor relations teams, boards and your share registry to manage shareholder registration and the technical aspects of the meeting, while directors and management focus on communicating with shareholders.
Live video streaming for virtual, hybrid and in-person AGMs — accessible to shareholders from any location on any device.
Shareholder questions managed across in-person and virtual channels — combined into a single moderated queue for a fair and orderly meeting.
Multi-camera production, audio systems, stage management, lighting, presentation management and technical direction at your venue.
Meeting recordings published after the AGM for shareholders unable to attend live, hosted for 12 months on a branded landing page.
We support every meeting format with the same level of technical support, production quality and post-meeting reporting.
Shareholders participate entirely online from any location. Includes live video streaming, secure registration, online question submission, presentation synchronisation, voting integration support and recording. Ideal for organisations seeking maximum accessibility and cost-efficiency.
Combine physical attendance with virtual participation. Shareholders choose how they attend while organisations maximise participation. Includes venue production, live webcasting, shareholder registration, Q&A moderation and voting integration — with a consistent experience for both audiences.
Full on-site production for boardrooms, conference venues, hotel ballrooms and auditoriums. Multi-camera production, audio systems, stage management, presentation management and technical direction — with webcasting available to extend reach for shareholders who cannot attend in person.
An Annual General Meeting is one of the most important governance obligations a listed company fulfils each year. Under ASX Listing Rules, listed companies are required to hold an AGM within five months of the end of their financial year. An Extraordinary General Meeting may be called at any time when shareholder approval is required for a significant resolution outside the usual annual cycle — such as a major acquisition, capital raising or change to the company constitution.
Both meeting types represent a direct opportunity for boards and management to engage with shareholders, present company performance, address questions and obtain the resolutions required to operate effectively. For shareholders, AGMs and EGMs provide one of the few structured opportunities to engage directly with directors and ask questions of the board.
A professionally managed AGM or EGM helps organisations meet their governance obligations while delivering a positive experience for shareholders and reinforcing confidence in the company. With virtual and hybrid formats now widely adopted across ASX and NZX listed companies, shareholders across Australia, New Zealand and internationally can participate without the need to attend in person — making professional webcasting and shareholder registration management essential components of every modern annual general meeting.
AGMs and EGMs are governance events that require accuracy, professionalism and reliability. A successful meeting begins well before the day itself. Our team works alongside company secretaries, investor relations teams and boards throughout every stage — from initial planning through to post-meeting reporting.
Confirm meeting date and format — virtual, hybrid or in-person. Confirm venue if required. Determine webcasting, registration and voting integration requirements. Book early during AGM season (October to December) to secure your preferred date and production team.
Finalise presentation materials and resolutions. Set up shareholder registration portal. Confirm presenter lineup and schedule rehearsals. Configure webcast platform and voting integration. Review Q&A moderation process with your event manager.
Full event production and technical management throughout the meeting. Live webcast monitoring, shareholder question and Q&A management, recording delivery and live streaming. In-person and virtual shareholder questions combined into a single moderated queue.
Attendance and engagement reporting, recording distribution and replay hosting, transcript delivery and audience analytics — formatted for governance records, board reporting and ASX continuous disclosure requirements.
Accurate, human-verified transcripts of your AGM or EGM — presenter-attributed, with every resolution, vote and shareholder exchange captured correctly. Transcripts support accessibility, governance records, shareholder communications and ASX disclosure obligations.
Financial Services Banking & Insurance Technology Healthcare & Biotech Resources & Mining Energy Property & Infrastructure Industrials Telecommunications Consumer Products
Chorus Call Australia also delivers results briefings and Investor Days for ASX and NZX listed companies.
An AGM (Annual General Meeting) is a mandatory yearly meeting where shareholders receive company updates, vote on resolutions and engage directly with the board and management. Under ASX Listing Rules, listed companies are required to hold an AGM within five months of the end of their financial year.
An AGM (Annual General Meeting) is held once a year as required by the Corporations Act. An EGM (Extraordinary General Meeting) is called outside the annual cycle when urgent shareholder approval is required for a significant resolution — such as a major acquisition, capital raising or constitutional change.
Yes. Virtual AGMs are permitted for listed companies in Australia subject to applicable legislation and company constitution requirements. Chorus Call Australia provides fully managed virtual AGM services with secure shareholder registration, live webcasting and online question submission.
Yes. Chorus Call Australia provides full hybrid AGM support — combining in-person attendance with virtual participation, including webcasting, shareholder registration, Q&A moderation and voting integration support. Both in-person and virtual shareholders receive the same professional meeting experience.
Questions submitted online by virtual shareholders are combined with floor questions from in-person attendees into a single moderated queue. Our operators present questions to the chair in real time, ensuring both audiences have a fair opportunity to engage with the board and management throughout the meeting.
Yes. AGM recordings are hosted on a branded landing page for 12 months by default, providing an accessible record for shareholders who could not attend live. Professional transcripts are also available with turnaround options from 2 hours to 48 hours.
We recommend engaging your AGM service provider six to eight weeks before the meeting date. During peak AGM season (October to December in Australia) early booking is strongly recommended to secure your preferred date and production team.
With more than 23 years of experience supporting ASX and NZX listed companies, Chorus Call Australia combines shareholder communication expertise, professional AV production and reliable event technology to deliver AGM and EGM services across virtual, hybrid and in-person formats through a single provider.