The Annual General Meeting is one of the most important dates on any listed company's calendar — the moment shareholders meet the board, vote on resolutions and form their impression of how the organisation is run. Getting the logistics right matters as much as getting the agenda right, and that's where the right AGM partner makes the difference.
Chorus Call Australia specialises in virtual and hybrid AGM services that help boards, company secretaries and investor relations teams deliver a meeting that is compliant, accessible and professionally run from start to finish.
Why Australian AGMs have moved online — and stayed there
Australian companies have widely adopted virtual and hybrid formats for their Annual General Meetings. The reasons are simple: broader shareholder participation, lower costs and the flexibility to reach investors wherever they are. A shareholder in Perth, a fund manager in Sydney and an analyst overseas can all attend the same meeting without booking a flight.
Hybrid AGMs — combining a physical venue with a live online experience — have become a popular choice for ASX-listed companies because they preserve the in-person tradition while extending reach. Whichever format you choose, the technology behind the meeting needs to be reliable, secure and easy for shareholders to use.
What Chorus Call Australia delivers for your AGM
We provide an end-to-end AGM solution built around the realities of listed-company governance in Australia.
Live AGM webcasting
Stream your meeting in high-quality audio and video to shareholders, proxies and guests. Attendees can watch the board, view presentation slides and follow proceedings in real time on desktop or mobile.
Online voting and poll management
Our platform integrates with your share registry's online voting, so shareholders can vote on resolutions within the meeting and results are captured accurately and presented clearly. We work alongside your registry and company secretary to keep the voting process transparent and auditable.
Shareholder Q&A
Give shareholders a genuine voice. We manage written and verbal questions through a moderated platform, so the chair can address questions in an orderly way while keeping the meeting on schedule.
Hybrid event production
For meetings with a physical venue, our Australian-based team handles on-site audio-visual production and connects the room seamlessly to the online audience — including remote board members or executives where required.
Operator-assisted teleconference line
A managed dial-in line allows shareholders to join and ask questions live, supported by experienced conference operators trained specifically for Investor Relations events.
Compliance and shareholder confidence
A poorly run meeting can create governance and reputational risk. Australian companies must consider their constitution, the Corporations Act 2001 and the ASX Listing Rules when planning how an AGM is conducted and how shareholders participate and vote. Since the 2022 amendments to the Corporations Act, hybrid meetings are permanently permitted, while a wholly virtual meeting is only possible where the company's constitution expressly allows it.
Chorus Call Australia's role is to deliver the technology and event management that supports a fair, orderly and well-documented meeting — working in partnership with your legal advisers, share registry and company secretary so your governance obligations are met with confidence.
Built for a smooth meeting day
What sets a great AGM experience apart is what happens behind the scenes:
- Pre-event rehearsalsWith the board, executives and presenters so everyone is confident on the day.
- A dedicated event managerWho coordinates the run sheet, timings and contingencies.
- Technical redundancyTo protect against connectivity issues during the live meeting.
- A simple shareholder experienceNo software to download — shareholders join in their web browser.
The goal is clear: a meeting that runs to time, looks professional and lets shareholders participate easily.
Frequently asked questions
What is the difference between a virtual AGM and a hybrid AGM?
A virtual AGM is held entirely online with no physical venue, while a hybrid AGM combines an in-person venue with a live online experience so shareholders can attend either way.
Can shareholders vote online during the AGM?
Yes. Chorus Call Australia integrates with your share registry's online voting, so shareholders can vote on resolutions during the meeting and results are captured accurately and transparently.
How do shareholders ask questions in a virtual or hybrid AGM?
Shareholders can submit written questions through the online platform or ask questions verbally via a managed teleconference line, all moderated to keep the meeting orderly.
Will we receive a recording of the AGM?
Yes. We provide an on-demand recording after the meeting for your records and disclosure needs. A written transcript is also available as an optional extra.
Do you support ASX-listed companies?
Yes. Our AGM services are designed for the governance and disclosure environment ASX-listed companies operate in, and we work alongside your advisers and registry.
Plan your next AGM with Chorus Call Australia
From fully virtual meetings to large hybrid productions, our team will help you run an AGM your board and shareholders can rely on.
Talk to our team
